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I’m frustrated as I can't find it

leader dots in a list of phone numbers

I cannot find in the Leopard's missing manual description of adding leading dots between the name and the phone number in our three-column Phone directory which we put on our wall(s). Attached is a picture of a samll portion of the 3-column page. All we need to add is leader like:
Name .................... 502 123-4567

We also cannot find in the missing manual the best way to create needed entries so that the name is at the beginning of the column and the phone number ends at the end of the column. Is taht described somewhere in the book?

Thanks for your help ... Lubos, PAL@ieee.org
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  • Hi,

    Which program are you using to create your phone directory? I can't tell from your message and I can't help without knowing that.
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  • We use "Pages" which came with the OS X Leopard. Thank you for your help. Lubos
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  • Hi,

    Mac OS X Leopard: The Missing Manual really doesn't go into how to use Pages, which is part of iWork '08. Unfortunately, we don't have a book that covers iWork '08.

    I didn't get your sample, but basically, you would want to make your left column's text aligned left by using the text align buttons on the toolbar, then align the right columns text to the right.

    Check out Pages help from the Help menu, and you might search for columns.

    I hope that helps,
    Chris
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  • Here is the easiest way to create a phone directory using Pages (or any other word-processing application). Instead of using columns, try arranging your list by setting tabs. Here’s how:

    Select Show Rulers from the View menu.

    Set a tab stop by clicking on the ruler (on the right side, somewhere around the 5" or 6" position) where you want the telephone number to end. Control-click the tab stop icon on the ruler and select Right Tab from the contextual menu. Click the Inspector icon in the toolbar, and then click on the Text Inspector button. For the leader, select the Tab Stop that was set, then choose a line style from the Leader pop-up menu. The third choice will produce a dot leader for your list. (You can also set the tab in the Tabs section of the Inspector.)

    Type in the first name for your list and press the tab key. The cursor will move to the right-aligned tab that you set. As you enter in the telephone number, the text will move to the left. You will also see the dots that make up the leader. There are variations on this; you can set a left tab at 1" and the the right-aligned tab with the leader around the 6" - 7" location on the ruler. This way you can adjust the position of your list relative to the margins.

    This also works for creating lines on a printed form; if you set the leader on the right-aligned tab to line (the fourth choice) you can create lines that are inline with your text and end on the right at exactly the same place. Using underscores will never work correctly because we are almost always using proportional fonts.

    This method of using tab leaders also works in Word; both on Mac and Windows.
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  • Lubos,

    Click at the end of the line above where you want to insert the new entry. Press the return key to insert a blank line, and type in the new entry. The tabs and leaders will be in place for the new line.

    There are other ways of alphabetizing a list, but this would be the simplest. Remember, your document is in one column, and you are separating the names from the telephone numbers with tabs.

    A table would also work; if you have quite a few names, say more than 20, you could use Microsoft Word mail merge to create a catalog or list merge. I have used this before for phone lists, and for directories.

    Claire
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